Answered in under 10 seconds
Mid-signing, not mid-phone call.
A signing appointment is 45 minutes behind a closed door, phone on silent — sometimes several a day. Future clients compare offices online and call three in a row: whoever calls back first lands the property sale or the estate file. A notary mandate is worth hundreds of dollars, lost for the sake of a callback within the hour.
25 %
missed calls (industry order of magnitude)
800 $
average job value
≈ $2,400 in lost cases / month
estimated missed jobs / month
< 10 s
text delay to your customer
The problem
Where it leaks
A signing appointment is 45 minutes behind a closed door, phone on silent — sometimes several a day. Future clients compare offices online and call three in a row: whoever calls back first lands the property sale or the estate file. A notary mandate is worth hundreds of dollars, lost for the sake of a callback within the hour.
The fix
What Signal does
Signal sends a sober, discreet text within 10 seconds — no case details, just an offer of a phone or office appointment. AI qualifies the need (estate, sale, donation, corporate deed), offers your slots and books straight into your calendar. You find your calls sorted by urgency, without ever taking the phone out of your pocket.
Benefits
What Notaries gain with Signal
- 01
Discreet <10 s text: no reason for the call mentioned, professional secrecy stays intact
- 02
Case qualification (estate, real estate, donation) without tying up a clerk
- 03
Signing appointments booked straight into the office calendar
- 04
Real emergencies (statutory deadlines, upcoming closings) pushed to the top of the queue
- 05
Transcript of every exchange, handed to the assistant back at the office
FAQ
Notaries: your questions
Is an automatic text compatible with professional secrecy?
Yes, by design. The text mentions neither the reason for the call nor any case detail: it simply offers a callback or an appointment. No sensitive data travels, and you control the exact wording of the message.
What if the client refuses automation and wants a human?
The AI introduces itself as the office assistant, never pretending to be you. If a caller insists, it flags the request as a priority callback that you or your clerk handle right after the appointment. Grieving or estate-stressed callers are routed to a fast slot, not to a bot.
Does it work for urgent evening estate matters?
Yes, and that's often where the case is won: families call after work, when the office is closed. The text goes out in <10 s at any hour, AI grades the urgency, and the file lands at the top of your next-morning list.
How do appointments land in the office calendar?
Signal plugs into Google Calendar or Outlook: AI only offers slots that are genuinely free, at the length you define (15 min by phone, 45 min in person). Every booking is confirmed to the caller by text, which cuts no-shows.
What about calls from banks and cold calls?
AI filters the noise: cold-calling platforms get spotted and politely turned away. Calls identified as partners (banks, colleagues, real estate agents) are passed through with context. Your queue only contains what deserves a notarial callback.
Answered in under 10 seconds
Your next missed call can be the last one.
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